Adding notes and text lines

You can use the Note feature to add notes, similar to paper sticky notes, to your page. Your notes can contain several lines of text, and you can place them wherever you like on a page.

You can make notes as large or as small as you like, and then collapse them so that they do not cover any information in the document. You can also search for words and text that you enter in your notes.

You can also use the Text command to add a single line of text to your page. Although a text line still behaves as an annotation, it can more closely simulate real item contents than a note.

This tool is useful in many ways, for example, when you want to add a photo credit to an image or add text to preprinted forms that you have scanned into PaperPort.

To add a note  

  1. Display the page in the Image View window.

  2. On the Annotation ribbon, choose PaperPort note Adding notes and text lines Note.

    The pointer changes to a note cursor when you move it over the item. 
     

  3. Click anywhere in the item to drop the note at that location. The note appears on the page, and the insertion point is ready for you to begin typing.
     

  4. Enter the note text.

    While you are typing a note text, the note box does not dynamically resize to receive the entire text. However, the fact of such text overrun is indicated by a vertical scroll-bar which you can use to see the text entered so far. When done, you can manually resize the note box.

  5. Turn off the Note tool when you are done, by clicking another tool, typically PaperPort select annotation Adding notes and text lines Select Annotation.

Choose PaperPort note Adding notes and text lines Note in the Annotation Tools group, then PaperPort note font color Adding notes and text lines Color in the Annotation Settings group to change the default background color (yellow) for notes. Select the color you want. It does not affect the background color of existing notes.

Tips

To edit the text of an existing note, click Select Annotation and then double-click the note. Single click to move or resize it.

All notes have a shortcut menu you can use to perform a variety of commands, such as Cut, Copy, and Collapse. Right-click the note to display the shortcut menu.


To add text line

  1. Display the page in the Image View window.

  2. On the Annotation ribbon, choose PaperPort text Adding notes and text lines Text.

    The pointer changes to a text cursor when you move it over the item.

  3. Click the location on the item where you want to add the text line, and then enter the text.

  4. To add another line, click another location on the item.

  5. When you are finished, click another button in the Annotation ribbon to close the edit box.

Choose PaperPort text Adding notes and text lines Text in the Annotation Tools group, then PaperPort note font Adding notes and text lines Font in the Annotation Settings group to specify the text style for future text line annotations. Then, in the Font dialog box, specify the text attributes you want and click OK to apply changes.

Choose PaperPort note font set as default font Adding notes and text lines Set as Default Font in the Annotation Settings group to specify the default font for future text annotations by selecting an existing text annotation (which uses other than the current default font). Default font settings do not affect the text style of existing text annotations.

 

Tip:

The PDF Viewer Plus has its own set of tools for adding notes and text lines to PDF files. PDF Converter Professional offers a wider set of annotation tools, along with Typewriter tools that allow texts to be added to the real PDF page and Touch-up tools that allow existing PDF text or objects to be modified. 

 
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Adding notes and text lines