Adding items to the All-in-One index 
Whenever necessary, you can manually update the All-in-One index for all items, a single item, or all items in one or more folders.
It is a good practice to update the All-in-One index on a regular basis to shorten the length of time required to complete the process.
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To add a single item: On the PaperPort desktop, click the item, right-click it, and then, on the shortcut menu, click Add to All-in-One Search.
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To add all items in a folder: Make sure no items are selected on the desktop. Then, in the Folders pane, right-click the folder, and on the shortcut menu, click Add to All-in-One Search.
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To add all items: On the Desktop ribbon, choose
All-in-One Search in the Function Pane group. In the All-in-One Search pane, expand the lower pane, click Use All-in-One index, and then click the Update Index button.
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To add all incoming scanned pages: On the Scan or Get Photo pane, select a profile, then click Settings. In the Settings – Scanning Profile dialog box, click the Output tab, then turn on Add to All-in-One Search.
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To add all incoming items from monitored folders in DesktopDelivery: In the Folder Properties dialog box, select Add to All-in-One Search. This feature is available only in PaperPort Professional.
In PaperPort Professional, you can schedule indexing of your items for the All-in-One Search to run as background processes at times of your choosing.
Tips
The first time you update the All-in-One Search index, it might take several minutes depending upon the number of items you have added to PaperPort.
To use other programs while PaperPort updates the All-in-One Search database, simultaneously press the Alt and Tab keys — or Ctrl and Esc — to move between different programs. You can go back to PaperPort when the All-in-One Search process is complete.
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