Assigning properties to PaperPort image and PDF files
To assign properties to a single item
You can assign item properties to PaperPort Image (.max) and PDF files, and then use the properties as search criteria to find the items in PaperPort.
On the PaperPort desktop, select the PaperPort Image (.max) or PDF file.
On the Desktop ribbon, choose Properties to display the Properties function pane
— or —
Right-click the item and choose Properties to display the Item Properties dialog box.
Enter the information you want.
For other types of image items, such as JPEG and TIFF files, you can assign and use item names as search criteria. You can also find text documents that you add to the All-in-One index by searching on words that are contained within the items.
Click View Text to display the textual content of image items that have been added to the All-in-One index. This feature enables you to check the text, and also to copy and paste content back into the Keywords or Subject box of the Item Properties dialog box.
To assign common properties to multiple items
You can easily assign common item properties to multiple PaperPort Image (.max) and PDF files at the same time.
This timesaving feature is useful whenever you want to associate the same search criteria with several items, so that you can quickly find all items in the related group.
For example, assume you want to assign the same keyword to five items. Simply select the five items, and then enter the common keyword in the Keywords field. PaperPort will automatically apply the common keyword to all five items.
You can select a combination of PaperPort Image and PDF files for this batch operation if desired.
On the PaperPort desktop
Select each PaperPort Image or PDF file.
On the Desktop ribbon, choose Properties.
— or —
Click the right mouse button, and then, on the shortcut menu, click Properties.
The Summary tab shows you the properties that are common to all selected items.
In the Properties function pane or in the Item Properties dialog box, enter the information you want.