Searching using the All-in-One index PaperPort search Searching using the All in One index

All-in-One Search is one of PaperPort’s most powerful features. It provides many options for specifying where and what to look for when finding an item. The information you want to find is referred to as search criteria.

You can search by checking each file, or by using the All-in-One index. A file search is based on item properties, such as the item name, keywords, subject or comment text, and annotations. You enter file search criteria in the Name, author, keywords box.

An index search references PaperPort’s All-in-One index to find item properties or actual text contained within an item. You enter the item properties in the Name, author, keyword box and the text content in the Containing indexed text box.

To refine an index search, you can specify which folders and subfolders to search in.  

All-in-One Search returns a list of all the items that match the criteria you specify. You can then view the found items, copy them to another PaperPort folder, or use them in other ways.

In an index search, you can look for items either by:

  • Item properties

  • Text content

Searching by item properties

When you search by item properties, you can specify to search for an item or page name, the author, added subject information, comment text, or keywords. For some item types, such as PaperPort Image, you can also search for text in annotations or the URL of a captured web page.

As with a file search, you enter criteria in the Name, author, keywords box in the All-in-One Search pane.

All-in-One Search will find any type of item by item name, and will find PDF and PaperPort Image items by other properties.

Searching by text content

All-in-One Search can index the text content of PaperPort Image (.max), PDF, TIFF, and DCX files. It can also index the content of text items, including Word, Notepad, WordPad, Excel, and HTML files.

To index the text content, All-in-One Search uses PaperPort’s OCR software to extract and copy textual content from the items, and creates a database of the words or phrases in those items, much like the index of a book.

You can then find scanned items by searching on words contained in those items. For example, if you have scanned items from different investment companies, you might search for words such as bonds, gold, or mutual funds, to find items that contain those words.


All-in-One Search adds text with a resolution between 72 and 600 dpi to the All-in-One index.

All-in-One Search does not index the content of JPEG, Windows Bitmap (.bmp), or GIF image files because the content is assumed to be image only. All-in-One Search does, however, index the content of TIFF files and of read-only files and folders.




Searching using the All-in-One index