Combining items

You can combine all flavors of PDF and image files (including MAX files) into PDF.

 

PaperPort pp professional icon Combining items

Text type files (e.g. Microsoft Word, Excel) can only be combined into PDF in PaperPort Professional if their native applications are installed on your computer and they support printing from their shortcut menus in Windows Explorer.

To combine items of different types into a PDF stack

  • Move all the items to be combined in the same folder.

  • Select the items in the order you want them in the PDF file.

  • On the Item ribbon, click the arrow next to  PaperPort stack Combining items Combine Items and choose PaperPort into pdf stack Combining items Into PDF Stack.

    — or —

    Select Combine Items into PDF in the shortcut menu.

    The files of different types (both image items and text items) will be converted to PDF format and combined into a stack.

PaperPort combine into pdf stack Combining items

Note

If one or more of the specified files cannot be converted into PDF, a warning message is displayed. Click Details to see a list of these files. The ones capable of PDF conversion will be converted and stacked together.

To combine items of different types into a separate PDF file

This can either be performed by retaining original page sizes of the selected files, or combining four of them into a PDF page.

  • On the Item ribbon:

    • click the arrow next to  PaperPort stack Combining items Combine Items,

    • choose PaperPort combine into multi item pdf pages Combining items Into Multi-item PDF Pages in the drop-down menu, and then

    • choose PaperPort maintain original sizes Combining items Maintain original sizes.

The files (both image and text items) will be converted to PDF format and saved as a multiple-page PDF file. In the case of small items, more than one may fit on a page.

 

PaperPort combine maintain original sizes Combining items

 

  • On the Item ribbon,

    • click the arrow next to  PaperPort stack Combining items Combine Items,

    • choose PaperPort combine into multi item pdf pages Combining items Into Multi-item PDF Pages in the drop-down menu, and then

    • choose PaperPort resize to fit Combining items Resize to fit.

The original items will be resized so that four items fit into a PDF page. The target PDF file may contain one or more pages.

 

PaperPort combine resize to fit Combining items

To combine items into Thumbnail PDF pages

  • On the Item ribbon,

    • click the arrow next to  PaperPort stack Combining items Combine Items, and then

    • choose PaperPort combine into thumbnail pdf page Combining items Into Thumbnail PDF Page.

The result will look like this:

PaperPort combine into thumbnail Combining items

 

The program will place as many thumbnails into a PDF page as it can. It creates further PDF pages as required.

 

//

Combining items