Elements of the user interface

The table and diagram below provide guidance on moving from the classic menu-submenu-toolbar interface to the ribbon presentation. It shows how to access the familiar commands, features and functions from the ribbons. The following comparison table and diagram give the first hints about that.



Menu-submenu-toolbar structure

Tab-and-ribbon structure


‘File’ item on the main menu bar

PaperPort button


Another item on the main menu bar



Drop-down menu of a main menu item

Ribbon associated with the chosen tab


Set of commands on the drop-down menu of a main menu item

Set of commands as a group within the ribbon, with a group name


Command on the drop-down menu of a main menu item

Command within a group (button and name)


Submenu of a command on the drop-down menu of a main menu item

Drop-down menu of a command


Main / Command toolbar


Toolbar (customizable)

Ribbon associated with the chosen tab (fixed set of commands)


Quick Access Toolbar (customizable)





PaperPort graph ribbon Elements of the user interface


Some command groups collapse themselves to single “group buttons” if  there is not enough room to display all of their buttons when the program window is reduced in size. Click on the arrow next to such a group button to see all its command buttons, or expand the window to see all buttons. Throughout this Help, the assumption is made that users work with a near full-sized window and a suitable screen resolution.

Ribbons can be minimized so that only their tabs and the Quick Access Toolbar are displayed for you to have a larger workspace. Right-click anywhere on a ribbon and choose Minimize the Ribbon. Afterwards, a ribbon is only displayed when you click its tab, and disappears again as soon as you choose a command from it. To remove the minimization, right-click on the Tab bar and remove the checkmark beside Minimize the Ribbon.

An alternative to choosing commands from the interface via a pointer device is to use so called accelerators or shortcut keys. Accelerators are represented by numerals (for the Quick Access Toolbar) or letters (for the PaperPort button and tabs on the top level) displayed in little boxes next to the corresponding elements. Press any <Alt> key on your keyboard to view them for top level actions. Then, press a tab accelerator on your keyboard to open the associated ribbon and see accelerators for command buttons on that ribbon. Accelerators remain active until you choose a command directly form a ribbon (drop-down menu items do not have accelerators), use the pointer device for an action, or press <Esc> on your keyboard.

Click on the PaperPort button, choose PaperPort options Elements of the user interface Options, click the General tab in the PaperPort Options dialog box and mark the Show tooltips checkbox to view tooltips for all buttons. Where applicable, such tooltips also indicate keyboard shortcuts for commands. Command names next to buttons are always shown, except for those on the Quick Access Toolbar.


See About PaperPort ribbons and bars for a precise listing of all ribbons and tool groups.


Elements of the user interface