About PaperPort folders
PaperPort folders are simply Windows folders that you want to use with PaperPort. PaperPort displays folders in the Folders pane on the left side of the PaperPort desktop. Open it by clicking Folders in the Function pane of the Desktop ribbon. Initially, the Folders pane shows a set of folders designed to help you get started using PaperPort.
In the Folders pane, you can:
Add folders existing on your computer to the Folders pane. Once added, you can manage, edit, annotate, and find the contents of those folders, including any subfolders.
Copy, move, rearrange, and rename folders to better group and organize your items.
Drag and drop items from the PaperPort desktop to any folder, as well as drag and drop folders to other folders.
Color-code your folders to suit your personal preferences.
Add new folders, mapped network drives, and folders on external devices attached to your computer.
To rearrange folders, click the folder and drag it to a new location in the Folders pane.
To add, rename, remove, and rearrange PaperPort folders, use the Folder Manager dialog box accessed from the Tools ribbon. You can also rename a folder in the Folder Properties dialog box. To create a new folder, use the New Folder dialog box. Both are accessed from the shortcut menu in the Folders pane.
You can add any folder on your computer as a PaperPort folder with the Folder Manager. You can then use that folder and all its subfolders with PaperPort. You can also add network folders and folders on external devices attached to your computer.
When you add an existing folder, PaperPort assigns it a name that is based on the Windows folder name. For example, if you add a folder on drive C named My Reports to PaperPort, PaperPort names the folder My Reports on C:
Adding multiple folders
In PaperPort Professional, you can prepare a simple text file with a list of folders and hierarchies to be imported into PaperPort in one move. The file must have a precise structure. Its first line must contain three asterisks, a single space, the word “PaperPort”, a single space and three asterisks. Each following line should list the folders to be added, including sub-folders, thus:
*** PaperPort ***
Right-click in the Folders pane and choose Import Folder Structure to select the text file.
You can rename PaperPort folders in the Folder Manager. However, the Windows name always remains the same.
Subfolders located within PaperPort folders are named with the actual Windows folder names. You can move, rename, and copy subfolders, and the changes will be reflected in Windows Explorer.
You can also remove a PaperPort folder and any subfolders from the Folders pane at any time. A PaperPort folder is removed only from the Folders pane. The actual folder and its content will still reside on your computer or external device.
You can have as many as 64 PaperPort folders. Although there is no limit on the number of subfolders, you might find it difficult to manage a large number of them.
The number of items or files within a folder depends on the amount of disk space that is available on your computer.
To increase working space on the PaperPort desktop, you can show or hide the Folders pane. Click the Folders button on the Desktop ribbon.
To copy a folder to another folder, hold the Ctrl key and drag the folder to the new location. You can also use the Ctrl key to copy and drag an item on the desktop to a different folder.
In PaperPort Professional, splitting the desktop into two parts makes it easier to copy or move folders, or copy or move items between folders.
Item properties (keywords, author, etc.) can be specified at folder level to have these applied automatically to all PDF or MAX items entering the folder. You can use these as search criteria to find the items in PaperPort.